The short answer: book at least 2 weeks ahead to guarantee your date, and earlier than that during peak summer wedding and event season, when prime dates fill up first. That's the floor, not the ideal — how far in advance you should actually book a mobile golf simulator depends more on your event type and the time of year than most generic vendor FAQs let on. Here's the real breakdown.
By event type
Weddings
Book 2 or more weeks out at minimum, but further ahead is safer — wedding dates in general get locked in months in advance, and entertainment vendors are usually one of the last pieces couples finalize. If you're marrying during peak summer season, treat "2 weeks" as the absolute floor, not a comfortable target. See our wedding golf simulator page for how it fits into a reception timeline.
Corporate events
2 to 4 weeks ahead is a safe window for most corporate bookings. If you're planning a November or December holiday party specifically, book by mid-October — vendors and venues fill up fast for that window, and popular slots go first. Check our corporate golf simulator page for group pricing details.
Birthdays and backyard parties
These tend to have more flexible dates than a wedding or corporate offsite, so 2 weeks is usually workable — though summer weekends are the exception, since that's when demand is highest across every event type at once.
Brewery nights and recurring bookings
If you're planning a recurring weekly or monthly activation rather than a one-off event, book the first date a few weeks out and the rest of the schedule can typically follow with more flexibility once the pattern is set.
Peak season vs. off-season
Late spring through summer is peak demand across almost every event type — weddings, corporate patio events, backyard parties — so dates get locked in earlier and the 2-week floor becomes genuinely tight. Fall and winter have more open availability week to week, with one exception: the pre-holiday corporate rush in November and December, which fills up nearly as fast as peak summer despite the season.
What actually locks in your date
A date isn't held until a deposit is paid — inquiring or getting a quote doesn't reserve the slot on its own. Once you're ready to confirm, a non-refundable deposit secures your specific date, so if you've found a date that works, don't sit on it hoping it stays open. You can start the process anytime through our booking form, and most inquiries hear back within 24 hours.
Can you book last-minute?
Sometimes, if a date happens to be open on our calendar, but it's never something we can guarantee. If your event is inside the 2-week window, it's still worth asking — just know you're working with whatever availability is left rather than your pick of dates. WeddingWire Canada gives similar advance-booking guidance for wedding vendors generally, and the Greater Vancouver Board of Trade is a useful resource if you're coordinating a larger corporate event on a tighter internal timeline.